Catering Headcount Calculator
Planning a catered event? Enter your guest count, the type of meal you're serving, and expected appetite level to estimate total food portions needed, plus a buffer for seconds and unexpected guests.
About this calculator
Estimate how much food and drink to order for an event based on guest count, meal type, and appetite level.
Frequently Asked Questions
How much food per person should I plan for a buffet?
A common rule of thumb is about 1 to 1.5 servings of each main dish per person for a buffet, adjusted for appetite level and how many dishes are being served.
Why add a buffer percentage?
A 10-15% buffer helps cover unexpected extra guests, hearty eaters, and second helpings so you don't run short during the event.
Does this calculator account for dietary restrictions?
No, this gives a general portion estimate. You should separately plan for vegetarian, vegan, gluten-free, or allergy-specific dishes based on your guest list.